Notice of TOM NPC 16th Annual General Meeting

11 August 2025

TWO OCEANS MARATHON (Non-Profit Company)
Registration Number
2008/024732/08

Notice of Two Oceans Marathon (TOM) NPC 16th Annual General Meeting (AGM)

11 August 2025

NOTICE OF MEETING

Notice is hereby given of the 16th Annual General Meeting (AGM) of the Two Oceans Marathon Non-Profit Company (TOM NPC) scheduled for Thursday, 25 September 2025, 6pm.

The AGM will be held at Southern Sun Newlands — 7 Main Road, Newlands, Cape Town.

Submission of Matters for the Agenda

Kindly submit any matters for the agenda as well as nominations for the election of directors by close of business (5pm) on Thursday, 4 September 2025 via email to RaceManager@TwoOceansMarathon.org.za.

Election of Board Directors

In terms of the MOI the directors on the TOM NPC Board are elected by the Celtic Harriers Club, the Western Province Athletics (WPA) Board and the Ordinary Members (which include WPA clubs and Blue Number Club members).

Nominations for candidates for election to the TOM NPC Board by the Ordinary Members must:

Be emailed to RaceManager@TwoOceansMarathon.org.za;
By close of business (5pm) on Thursday, 4 September 2025;
On the official form attached. All documents are to be fully completed, signed and dated upon submission, otherwise the nomination will be declined; and
Accompanied by a written statement from the candidate accepting the nomination:
1. Acknowledging the fiduciary duties incumbent on the position, and
2. Agreeing to credential verification checks.

Note that nominees must agree to verification of any credentials claimed, or as stated in their nomination submission, in line with the TOM NPC’s due diligence process prior to being confirmed as a Director of the TOM NPC.

A vote at the AGM will be required if more than three nominations are received from the Ordinary Members.

NOMINATION FORM

Download

NPC Membership Applications

Two Oceans Marathon Blue Number Club members have the opportunity to become Ordinary Members of the Two Oceans Marathon NPC.

Two Oceans Marathon NPC membership applications are currently open.

Please click the button below to apply for membership (alternatively, paste https://admin.twooceansmarathon.org.za/Identify.aspx into your web browser).

Once your membership has been approved, you may book to attend the AGM should you wish to do so. Kindly follow the instructions under ‘Confirmation of Attendance’ below.

Clubs that are affiliated to and in good standing with Western Province Athletics for at least five years and with at least 50 members over the age of 18, will automatically become members of the TOM NPC.

Confirmation of Attendance

To confirm your attendance at the AGM, kindly RSVP as follows by close of business (5pm) on Thursday, 4 September 2025:

Log on to the TOM Race Admin Entry System
Click “Book” next to Attending the NPC Annual General Meeting (25 September 2025). There are two options — in-person or online. Choose whichever you prefer
Follow the prompts until you receive a confirmation.

The final agenda and list of nominations will be circulated by Thursday, 11 September 2025.