FAQs: Half Marathon Ballot
What is the difference between the entry process for the 2017 Old Mutual Two Oceans Marathon and previous years?
Runners will be required to submit a ballot application via the OMTOM website, followed by two sets of audited, computer-generated random draws. Entries will no longer be allocated on a first-come-first-served basis.
How will the entry system work for 2017?
The new ballot system is an applications process whereby prospective Half Marathon participants will have the opportunity to submit their application – or interest to enter - through the online applications system via the OMTOM website.
Blue Number & Yellow Number Holders
Blue and Yellow number holders will receive an exclusive, non-transferable invitation to enter and pay for their entry between 1 November and 4pm on 10 November 2016. There are 1 000 entries available in this pool. Blue and Yellow number holders who do not meet the 4pm payment deadline on 10 November, or fall outside of the 1 000 entry limit, will be added to the ballot.
** Update: The Blue & Yellow Number entry pool has been filled. Remaining Blue and Yellow number holders wanting to run the Half Marathon are required to submit a ballot application by 4pm on 10 November. **
All Other Runners
- Step 1 – Apply: Runners interested in participating in the Half Marathon must submit their online ballot application between 1 November and 4pm on 10 November 2016. They must also update their details during this time. This application does not guarantee anyone of an entry, and runners’ chances of being drawn are equal, regardless of whether they submit their application on 1 November and 4pm 10 November.
- Step 2 – Draw: Two audited computer-generated
random draws will take place on:
- 10 November 2016 for paid-up, licensed members of any South African running club
- 17 November 2016 for the general public, as well as running club members whose names were not drawn on 11 November 2016.
- Step 3 - Payment:
Successful applicants will receive entry confirmation emails, with instructions
to finalise their payment:
- SA Running Club members (6 000 entries
- Confirmation notification: 11 November 2016
- Payment window: 12pm on 11 November – 4pm on 17 November 2016
- SA Running Club members (6 000 entries available):
- All runners (balance of entries):
- Confirmation notification: 18 November 2016
- Payment window: 12pm on 18 November – 4pm on 24 November 2016
Runners who do not meet the payment deadline will forfeit their entry.
Unsuccessful applicants will receive an email notification on 25 November 2016 inviting them to secure a charity entry, or to secure a substitution entry between 9 January and 6 March 2017.
Why did you make this change? An entry ballot is not always a popular option as athletes feel the entry process is out of their control.
There is a massive demand for Half Marathon entries, and these entries have sold out within a few hours in the past few years.
However, with this incredible demand (which is much higher than the number of entries available), came much frustration. Runners were met with a number of technical difficulties that stood between them and a coveted entry, including slow internet connections, a delay in the bank OTP being sent to entrants, the system struggling with the sheer number of entrants rushing to stake their claim on an entry, as well as runners who missed out on a small entry window due to work or life commitments.
After significant research, extensive feedback from participants, and consultations with our Two Oceans Marathon NPC Board and sponsors, we came to the conclusion that a ballot system would be the most appropriate way forward.
Not only does it place us on par with other iconic global events like the New York Marathon and London Marathon (both events use a ballot system); it also offers runners a smooth, inclusive, fair and audited process without the rush associated with a first-come-first-served system. With the ballot system, runners have a week to submit their application, and a five-day window to process their payment.
Where do I enter?
Prospective Half Marathon entrants should look out for the HALF MARATHON APPLICATIONS button on the homepage at www.twooceansmarathon.org.za.
How much does it cost to submit my ballot application?
It’s free of charge. You only pay if your name is successfully drawn.
Will I stand a better chance of having my name drawn if I submit my application on the first day?
No, the ballot is an audited random computer-generated draw that takes place in the presence of an independent auditor.
Why don’t Blue Number and Yellow Number holders have to apply?
Blue Number Club members have completed 10 or more Half Marathons (or Ultra Marathons), and Yellow Number holders are set to complete their 10th. Sending them an exclusive invitation to enter is our way of honouring long-standing participants who are an ongoing and active part of the running community.
Why don't international entrants have to apply?
Traditionally we receive approximately 2 500 international entries who participate across our Easter Weekend events. In an effort to continuously improve our status as a world class event – and especially a globally iconic Ultra Marathon – international entrants play an important role in promoting the City of Cape Town as an international tourism and sports tourism destination, which has a tremendous effect on the economic impact on the City itself.
All our runners are important to us. However, the current percentage of international entrants is still small enough for us to allow direct entry. As this number grows in future, we will adjust the terms of entry to ensure that everyone has a fair chance to enter.
Why are there two draw days?
We offer Running Club members the opportunity to be drawn from their own pool. Running Club members whose names are not drawn on 10 November 2016 will be returned to the pool for the general public draw on 18 November 2016.
What happens if my name is drawn but I don’t make the payment deadline?
First, check that your cell phone number and email address listed on your online profile are correct. We will send you an email and SMS reminders during your payment window. If you still miss the payment deadline, you will forfeit your entry. It is therefore imperative that you double-check all your contact details on your online profile as one typo will result in you not receiving your email or SMS.
Can I apply on behalf of a group of runners, e.g. my club, group of friends, or family?
No. While an unsuccessful application now will only affect a particular runner, an unsuccessful group application will affect an entire group of runners. We also believe that applications on individual level make for a fair and transparent process, and that any unsuccessful applicant will still have the opportunity to secure an entry through a charity or via substitution.
When will I know if my application was unsuccessful?
We will email all affected applicants by 25 November 2016 with an invitation to run for one of our partner charities, or to wait for a substitution entry to become available between 9 January 2017 and 6 March 2017.
What is the Half Marathon entry fee?
- SA runners: R195
- Africa entrants: R340
- International entrants: R880
Half Marathon entrants will have the option of purchasing an adidas technical race t-shirt at R325.
Runners who do not have a running license will be required to buy a temp license at R50, and runners who don’t yet own a RaceTec timing chip will be required to buy one at R120.
I'm an International Entrant - what must I do?
“International entry” is not based on nationality, but rather country of residence. For example: If you work overseas and have a residential address in Africa (outside of South Africa) or elsewhere in the world, you are considered an International Entrant. Similarly, an overseas national living in South Africa will be considered a local entrant.
International entrants may enter from the days entries officially open for the respective events, and their entries will be processed until the day before the race. Therefore, if you are an international entrant and local entries are closed, you may email firstname.lastname@example.org for an international entry voucher, which will enable you to still enter.
Who can I contact with any additional questions regarding this process?
You may call the entries team during office hours on 0861 262326 / 0 21 799 3040, or via email at email@example.com.
Details for the following year will be officially launched in September 2017.